| The Department of Labor (DOL) says the revisions
were designed to clarify the requirements and to improve
communication between employers and employees. To some
extent, these goals may be met, but the changes and
challenges are many.
Here are summaries of some of the significant
revisions included in the final rules:
The FMLA's Quirkiest Rule—Perfect Attendance
Awards—Is Gone: Probably the most bizarre rule
of the old FMLA was the one that allowed employees to
miss 12 weeks of work and still get a perfect attendance
award. The final rule changes how perfect attendance
awards are treated to allow employers to deny awards to
an employee who does not have perfect attendance because
he or she took FMLA leave (but only if the employer
treats employees taking non-FMLA leave in an identical
way).
Intermittent Leave Now Requires "Reasonable
Effort": The new rule clarifies that employees
who take intermittent FMLA leave have a statutory
obligation to make a "reasonable effort" to schedule
such leave so as not to unduly disrupt the employer's
operations. (Under the old rule, they just had to
"attempt.") That's good news. Here are some other
changes regarding intermittent leave:
The rules clarify that temporary transfers are
allowed for employees taking planned intermittent leave
only. (The department declined to expand temporary
transfers to unplanned, unscheduled, or unforeseeable
intermittent leave.)
The final rule also clarifies that accounting for
leave need not be in the smallest increments that the
employer's timekeeping system can handle, but rather in
the smallest increments the employer uses to account for
other types of leave, provided it is not greater than
one hour.
And here's one more tricky change—the new rules
prohibit employers from charging employees for the
period of time that they are working. So, for example,
if an employee stops working 30 minutes before the end
of shift, and you use hourly increments, the employee
cannot be charged for one hour of leave.
Serious Health Condition Definition
Clarified: While the rule retains the six
individual definitions of "serious health condition," it
adds guidance on some regulatory matters.
First, the rule clarifies that if an employee is
taking leave based on more than three consecutive
calendar days of incapacity plus two visits to a
healthcare provider, the two visits must occur within 30
days of the period of incapacity. The first visit must
occur within 7 days of onset of incapacity.
Second, it defines "periodic visits to a healthcare
provider" for chronic serious health conditions as at
least two visits to a healthcare provider per year.
Gaps in 12-Month Service Defined: The final rule
doesn't change the requirements for 12 months of
employment and 1,250 hours of service in the 12-month
period preceding the leave. The final rule also
continues the standard that the 12 months of employment
need not be consecutive. However, it adds that
employment prior to a continuous break in service of 7
years or more need not be counted.
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